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Complete User Guide

Everything you need to know about Karaoke Your Way

Karaoke Your Way User Guide

Welcome to Karaoke Your Way - Your complete solution for managing karaoke events, song requests, and live performances!

🎭 Who is Karaoke Your Way For?

Karaoke Your Way serves three types of users:

🎤 Event Organizers

  • Create and manage karaoke events
  • Build and organize song libraries
  • Track performances and ratings
  • Manage team members and venues

🎵 Performers

  • View and manage song requests
  • Track your performance history
  • Rate your performances
  • Manage your setlist in real-time

👥 Audience Members

  • Request songs at live events
  • Vote on song requests
  • View live setlists
  • No account needed!

🚀 Quick Start by Role

For Event Organizers

  1. Sign Up with Google or create an account
  2. Create Your First Library
    • Dashboard → Libraries → New Library
    • Import songs from Excel or add manually
  3. Create Your First Event
    • Dashboard → Events → New Event
    • Add sections and select libraries
  4. Share Event Link with Audience
    • View Event → QR Code
    • Print or share on social media

Next Steps: Complete Organizer Guide →

For Performers

  1. Receive Event Link from organizer
  2. Sign In to access performer view
  3. View Requests Tab to see audience requests
  4. Manage Your Performance
    • Click "Perform" to start a song
    • Click "Complete" when finished
    • Rate your performance

Next Steps: Complete Performer Guide →

For Audience Members

  1. Scan QR Code or open event link
  2. View Available Songs in the catalog
  3. Request Your Favorites
    • Browse or search for songs
    • Click "Request"
    • Add an optional message
  4. Vote on Requests from others
  5. Watch Live Setlist to see what's playing

No account needed! Just join and enjoy.

Next Steps: Complete Audience Guide →

📚 Complete Guides

Organizer Guide

Getting Started

1. Create Your Organization

When you first sign up, an organization is automatically created for you. You can:

  • Rename it in Settings
  • Invite team members
  • Manage subscription
2. Build Your Song Library

Option A: Import from Excel

Perfect for bulk imports:

  1. Download our Excel template
  2. Fill in your songs:
    • Song Title (required)
    • Album/Movie (required)
    • Artist, Singers, Music Director
    • Language, Genre, Year
    • Links (YouTube karaoke, original, lyrics)
  3. Dashboard → Libraries → Your Library → Import
  4. Upload your Excel file

Song Import Tips:

  • Keep album names consistent for better organization
  • Add multiple links (karaoke, original, lyrics) for versatility

Option B: Add Songs Manually

For individual songs:

  1. Dashboard → Libraries → Your Library
  2. Click "Add Song"
  3. Fill in details
  4. Save
3. Create an Event

Basic Event Creation:

  1. Dashboard → Events → New Event
  2. Fill in event details:
    • Event name
    • Date and time
    • Location (optional)
    • Description (optional)
    • Live Stream URL (if broadcasting)
    • Banner Image (for posters/QR codes)

Event Sections:

Events are organized into sections (e.g., "Opening Act", "Main Set", "Encore"):

  • Each section has its own:
    • Song libraries (select which songs are available)
    • Request settings (max requests per user, allow voting)
    • Time slots (optional)

Why Sections?

  • Organize your event flow
  • Control which songs are available when
  • Track performance by section
4. Manage Event Settings

Request Settings per Section:

  • Allow Requests: Enable/disable audience requests
  • Allow Voting: Let audience vote on requests
  • Max Requests per User: Limit how many songs each person can request
  • Auto-Accept: Automatically accept all requests (or manually approve)

Event Status:

  • Upcoming: Event is scheduled but not started
  • Live: Event is active, audience can request
  • Ended: Event is complete, requests closed
5. Share Your Event

QR Code:

  1. Dashboard → Events → Your Event → QR Code
  2. Print or display on screen
  3. Audience scans to join

Social Sharing:

  • WhatsApp, Facebook, Twitter buttons
  • Copy link to share anywhere

Banner Image:

  • Upload a banner (max 1MB)
  • Displayed on QR code page for printing
6. During the Event

Performer View:

  1. Open event page
  2. Switch to "Requests" tab
  3. See all audience requests with:
    • Song details
    • Requester name and message
    • Vote counts
  4. Click "Perform" to start
  5. Click "Complete" when done
  6. Rate your performance (optional)

Live Management:

  • Start/End sections as you progress
  • Accept/Reject requests manually
  • View live statistics
7. After the Event

Event Reset:

  • Use "Reset Event" to clear all requests/votes
  • Useful for rehearsals or multi-day events
  • Keep event structure, clear data

Performance History:

  • View all completed performances
  • See ratings and feedback
  • Export data (coming soon)

Advanced Features

Team Management

Free Tier: 1 member (you)
Starter: Up to 5 members
Pro: Up to 20 members
Enterprise: Unlimited

Invite Team Members:

  1. Dashboard → Settings → Team
  2. Enter email address
  3. Select role (Owner or Member)
  4. Send invitation

Team Roles:

  • Owner: Full access, can manage team and billing
  • Member: Can create events and libraries, cannot manage team
Subscription Tiers

| Feature | Free | Starter | Pro | Enterprise | |---------|------|---------|-----|------------| | Song Libraries | 1 | 5 | 20 | Unlimited | | Songs per Library | 100 | 500 | 2000 | Unlimited | | Events per Month | 2 | 10 | 50 | Unlimited | | Team Members | 1 | 5 | 20 | Unlimited | | Public Libraries | ❌ | ✅ | ✅ | ✅ | | Priority Support | ❌ | ❌ | ✅ | ✅ |

Upgrade:

  • Dashboard → Settings → Upgrade Plan
  • Choose your tier
  • Start 14-day free trial (Starter/Pro)
Public vs Private Libraries

Private Libraries:

  • Only visible to your organization
  • Default for all tiers

Public Libraries:

  • Visible to all Karaoke Your Way users
  • Available in Starter tier and above
  • Great for sharing curated collections
  • Community contribution
Spot Sessions

Quick, Casual Sessions:

For impromptu performances or practice:

  1. Dashboard → "Start Spot Session"
  2. Name your session
  3. Select songs from any public library (or your own)
  4. Session starts immediately
  5. Share link with friends (max 10 audience)

Features:

  • No complex event structure
  • Quick setup
  • Limited audience (10 max)
  • Freeform requests from audience
  • Auto-cleanup (last 10 sessions kept)

Perfect For:

  • Practice sessions
  • Casual hangouts
  • Testing new songs
  • Small gatherings

Performer Guide

Before the Event

1. Receive Event Access

The organizer will:

  • Share an event link with you, or
  • Add you as a team member
2. Review the Setlist
  1. Open event link
  2. Browse available songs
  3. Familiarize yourself with requests

During the Event

1. Access Performer View

If you're a team member:

  • Sign in
  • Dashboard → Events → Your Event
  • Click "Requests" tab

If you're a guest performer:

  • Use event link provided by organizer
2. View Requests

Request List Shows:

  • Song title and details
  • Requester name
  • Personal message from requester
  • Vote count (if voting enabled)
  • Request status (pending/performing/completed)

Sort/Filter:

  • By votes (most popular first)
  • By request time (first-come-first-served)
  • By status
3. Perform a Song

Start Performance:

  1. Find request in list
  2. Click "Perform" button
  3. Song marked as "Currently Playing"
  4. Visible in audience's live setlist

Access Song Links:

  • Click song title to see all links
  • Open karaoke track (YouTube, etc.)
  • Open original for reference
  • Open lyrics if available

Complete Performance:

  1. Click "Complete" when done
  2. Optionally rate your performance (1-5 stars)
  3. Add private notes (visible only to you)
4. Manage Queue

Manual Accept/Reject:

  • If auto-accept is disabled
  • Click "Accept" or "Reject" on pending requests
  • Helps manage performance flow

Re-order Requests:

  • Perform songs in any order
  • Not restricted to request order
  • Audience sees what's currently playing

After the Event

1. Review Performance History
  1. Dashboard → Performances (coming soon)
  2. See all songs you performed
  3. View your ratings
  4. Export history
2. Personal Insights
  • Most performed songs
  • Average ratings
  • Genre breakdown
  • Improvement trends

Audience Guide

Joining an Event

1. Get the Event Link

Methods:

  • Scan QR code at venue
  • Click link shared on social media
  • Open link sent by organizer
2. Enter Your Name

First Time:

  • Enter your display name
  • No account required!
  • Stored locally on your device

Returning:

  • Your name is remembered
  • Edit anytime in profile

Browsing Songs

1. View Available Songs

Browse Tab:

  • See all songs available for the current section
  • Scroll through the catalog
  • View song details (artist, album, etc.)

Search:

  • Type song title, artist, or album
  • Instant filtering
  • Clear to see all songs again
2. Song Information

Each song shows:

  • Title
  • Artist/Singers
  • Album/Movie
  • Language/Genre
  • Available links (karaoke, original, etc.)

Requesting Songs

1. Standard Request

From Song Browser:

  1. Find your song
  2. Click "Request" button
  3. Add optional message for performer
  4. Submit

Request Status:

  • Pending: Waiting for performer
  • Accepted: Will be performed
  • Performing: Currently on stage!
  • Completed: Already performed
2. Custom Request

If your song isn't in the catalog:

  1. Click "Request Custom Song"
  2. Enter song title (required)
  3. Add YouTube link (optional but helpful)
  4. Add message (optional)
  5. Submit

Custom Request Tips:

  • Include artist name in title
  • Provide karaoke link if you have it
  • Be specific (e.g., "Tum Hi Ho - Arijit Singh" not just "Tum Hi Ho")
3. Request Limits

Per-User Limits:

  • Set by organizer (typically 3-5 songs)
  • Prevents queue monopolization
  • Refreshes per section

You can:

  • Cancel your own requests (if not yet performed)
  • See how many requests you have left

Voting on Requests

1. How Voting Works

Vote for Songs You Want to Hear:

  • Click ⬆️ on any request
  • One vote per song
  • Your votes are highlighted
  • Click again to remove vote

Vote Count:

  • Visible to everyone
  • Helps performers prioritize
  • Popular requests rise to top
2. Voting Strategy

When to Vote:

  • Songs you genuinely want to hear
  • Support friends' requests
  • Boost lesser-known songs

Fair Play:

  • Don't create fake accounts to boost votes
  • Vote authentically
  • Respect the community

Following the Event

1. Live Setlist

See What's Playing Now:

  • "Live Setlist" tab
  • Current song highlighted
  • Recently performed songs listed
  • Upcoming queue preview

Status Indicators:

  • 🎵 Currently Playing
  • ✅ Recently Completed
  • ⏳ Coming Up
2. Live Stream

If Event Has Live Stream:

  • "Watch Live Stream" button prominently displayed
  • Opens YouTube Live, Facebook Live, etc.
  • Watch and request simultaneously!

Tips for Audience

🎯 Best Practices:

  • Request early for better chances
  • Add a personal message to connect with performer
  • Vote on requests you genuinely want to hear
  • Check live setlist to avoid duplicate requests
  • Be patient - performers are doing their best!

🚫 Don't:

  • Spam requests (you're limited anyway)
  • Request the same song multiple times
  • Get upset if your request isn't performed
  • Harass performers about your request

💡 Pro Tips:

  • Arrive early to request before the crowd
  • Request duets with friends
  • Support less-voted songs to give them a chance
  • Thank performers for great performances!

🔧 Troubleshooting

Common Issues

"Can't create library - limit reached"

Problem: You've hit your tier's library limit
Solution: Upgrade your plan or delete unused libraries

"Can't add songs - library is full"

Problem: Library has reached song limit for your tier
Solution: Upgrade plan or create a new library

"QR code not loading"

Problem: Event may not exist or is deleted
Solution: Check event link with organizer

"Can't request - limit reached"

Problem: You've used all your requests for this section
Solution: Wait for next section or vote on existing requests

"Event link not working"

Problem: Event may be ended or deleted
Solution: Contact organizer for updated link

Technical Issues

Songs not appearing

  • Refresh the page
  • Clear browser cache
  • Check internet connection
  • Contact support if persists

Links not working

  • Verify link is correct in song details
  • YouTube links may be region-restricted
  • Try opening in new tab

Performance stuck as "Playing"

  • Refresh performer view
  • Click "Complete" again
  • Contact support if issue persists

📞 Support & Resources

Documentation

Community

  • [GitHub Issues](https://github.com/yourusername/Karaoke Your Way/issues) - Report bugs
  • [Discussions](https://github.com/yourusername/Karaoke Your Way/discussions) - Ask questions
  • Discord Community - Chat with users (coming soon)

Contact

  • Email: support@performancequeue.com (update with real email)
  • Twitter: @Karaoke Your Way (update with real handle)

🎉 Success Stories

Coming soon: Real stories from organizers, performers, and venues using Karaoke Your Way!

📄 Legal

Version: 1.0
Last Updated: October 2025

Made with ❤️ for the karaoke community

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